Booking & Revenue Management
Centralize all your bookings, sync calendars, accept direct reservations, and manage finances from one place.
Booking Management
Full CRUD for all bookings with multi-platform integration. Automatic calculations for nights, commissions, payouts, net income, eco-tax, and profit.
- Integration with Airbnb, Booking.com, VRBO, and direct bookings
- Automatic commission and payout calculation per platform
- Date overlap validation prevents overbookings
- Auto-creates cleaning tasks and guest registration at checkout
iCal Calendar Synchronization
Multi-calendar per property with a background worker that syncs automatically every 15 minutes. Smart diff engine detects new bookings, cancellations, and date changes.
- Unlimited iCal feeds per property (Airbnb, Booking, VRBO, Google Calendar)
- Background sync every 15 minutes with smart diff detection
- Automatic booking creation from imported calendar events
- Overbooking alerts, plus calendar feeds to share your availability
Digital Guest Registry (GDPR)
Guests fill in their details and photograph their ID from their phone. You approve or reject each document, and the guest is emailed the outcome. GDPR-compliant, with encrypted documents, an audit log and automatic anonymization.
- Self-service portal: guests receive a link to fill data and upload ID documents
- A clear board: Not started, Waiting on guest, Ready to review, Verified, grouped by who arrives next
- Automatic emails: registration link, reminders, completion notifications
- Configurable data retention with automatic anonymization after expiry
Public Booking Engine
Zero-commission direct bookings through custom public pages for each property. Guests book directly with real-time availability, dynamic pricing, and instant host notifications.
- Custom public pages with photo gallery, amenities, and availability calendar
- Dynamic pricing with seasonal modifiers and booking rules
- Multi-language property descriptions (EN, IT, FR, DE, ES)
- Confirmation flow: guest requests, host confirms, booking auto-created
Dynamic Pricing Engine
Optimize your rates automatically with a smart pricing engine that reacts to seasonality, day of week, lead time, and occupancy pacing — applied live on your direct booking pages.
- Seasonality, day-of-week, and lead-time multipliers tuned per property
- Occupancy pacing and orphan-night detection to fill calendar gaps
- Applied live on your direct booking pages, with manual per-date overrides
- Occupancy and revenue forecasting with exportable pricing reports
Financial Management
Complete income/expense dashboard with visual charts, automatic commission calculation, and structured CSV exports ready for your accountant.
- Automatic payout calculation: total paid, portal & agency commission, net, cleaning costs, owner payout
- Monthly reports by property and platform, multi-currency, with year-over-year comparison
- Eco-tax automation with 6 calculation types for any country
- Structured CSV export with all categorized transactions
Eco-Tax / Tourist Tax
6 calculation types covering any city or country regulation. Fully configurable per property with quarterly reporting and aggregated views across all properties.
- 6 calculation types: standard, per person, per night, percentage, fixed, and more
- Configurable rate, max per person, max nights, minimum exempt age
- Global eco-tax report with quarterly breakdown across all properties
- Works for ANY country or city - not tied to any specific locale
Ask Claude About Your Rentals
EasyRentFlow connects natively and securely to Claude (Anthropic's AI) through the Model Context Protocol (MCP). Ask questions about your business in plain language and get instant answers — no spreadsheets, no copy-paste.
- Natural-language queries: “What was my net revenue in July?”, “Which property has the highest occupancy?”, “List this week's cleanings.”
- Works with Claude.ai (web) and Claude Desktop via secure OAuth 2.1
- Read-only and privacy-first — guest personal data (PII) is never shared, and every request is recorded in an audit log
- Per-account access tokens, revocable anytime, with explicit GDPR consent before activation
Zero-Commission Direct Bookings
Stop paying thousands in platform fees. Your built-in booking engine lets guests book directly from your property page with zero commission costs.
- Custom branded property pages with your logo and colors
- Real-time availability calendar synced with all platforms
- Dynamic pricing with seasonal rates and booking rules
- Request to book: you confirm every reservation before it becomes final
Operations & Maintenance
Automate cleaning schedules, manage tasks, track vendors, bills, and expenses in one place.
Automatic Cleaning Schedules
Cleaning tasks auto-created at checkout with operator assignment, time and cost tracking, and status management from Scheduled to Completed.
Task Manager
Maintenance, repair, improvement, and inspection tasks with priority levels, deadlines, cost tracking (estimated vs actual), vendor assignment, and recurring scheduling.
Vendor Management
Full vendor directory with contact info, rating system (1-5 stars), hourly/fixed rate tracking, and Active/Inactive status with Preferred vendor flagging.
Utility Bills Tracking
Track water, electricity, gas, internet and waste bills: meter readings with automatic consumption, paid and unpaid status, and a printable report of upcoming due dates.
Extra Expenses
Customizable expense categories linked to tasks when relevant. Detailed tracking with date, description, amount, and notes. Reports by category for complete financial visibility.
Italian Police Registration (Alloggiati Web)
Optional add-on for Italian hosts: generate the fixed-width Alloggiati Web file for the State Police portal straight from your guest registry, with built-in ISTAT municipalities, document types, and TULPS art. 109 compliance.
Built for Daily Operations
A ‘Today’ dashboard for the front desk, a global command palette (⌘K) to jump anywhere instantly, a guided setup checklist, and printable case files for every booking.
Get Paid and Stay in Control
From the tourist tax to the last receipt: the money side of hosting, handled.
Guests Pay the Tourist Tax Online
Send each guest a payment link by WhatsApp or email. They pay by card through your own Stripe account (the money goes straight to you, never through us) or with your PayPal or Revolut link. The booking turns Paid on its own and the tourist-tax receipt is ready. Optional add-on.
Stay Receipts
Issue a receipt for the stay from any booking, with your business details, then email or print it. Every receipt is numbered, and a voided number is never reused. A receipt for your guest, not a tax invoice.
Cash Register
One chronological ledger of everything that moved: bookings, supplier payments, bills and extra expenses. Filter by property, period, income or expenses. It is the view your accountant asks for.
Supplier Ledger & Cash Floats
For every cleaner or supplier: what you owe for completed work, and the cash they are holding for you. Record what they buy on the job straight from the cleaning, and it lands in your expenses automatically.
Is Cleaning Paying for Itself?
Compare what guests pay in cleaning fees with what cleaning really costs you (staff and laundry), by month and by cleaner, with hours worked and the average cost per cleaning.
Share Your Calendar
Two calendar links: a public one showing availability only, safe for your website or channel manager, and a private one with full details for your own Google Calendar. Revoke either one at any time.
Booking Form on Your Own Website
Paste one snippet and your direct-booking form appears inside the website you already have. It resizes itself and speaks English, Italian, French, German and Spanish.
Owner & Personal Stays
Block dates for yourself, family or friends. They still appear in the calendar, cleanings and guest registry, but stay out of occupancy, ADR and revenue, so your statistics show only what you sold.
Multi-Currency
Every property earns in its own currency (21 supported), and every report shows each amount in the currency it was paid in. No made-up exchange rates.
Your Data, Always Yours
Export any dataset to CSV or JSON with the columns you choose, download a complete copy of your account (GDPR Art. 20) or a full backup including guest documents, and delete your account whenever you want.
Analytics & Reporting
Interactive dashboards, visual charts, calendar views, PDF reports, data exports, and real-time notifications.
Analytics & Reports
Occupancy, ADR, RevPAR, revenue and payout by month and quarter. Filter by channel (Airbnb, Booking.com, VRBO or Direct) and compare two years side by side, for one property or your whole portfolio.
Calendar View
Month view and year heatmap with bookings, cleanings, tasks, bills and eco-tax deadlines in one place, color-coded and filterable, with a day-detail view and export.
Print Center / PDF
Generate and print reports for bookings, bills, cleanings, guest registry, eco-tax, and expenses. Filter by property, category, operator, and year with print-optimized layouts.
Data Export
Export bookings, cleanings, tasks, bills, extra expenses, suppliers and the guest registry to CSV (Excel, Google Sheets, Numbers) or JSON. Choose the columns and the year.
Notifications
Telegram and email notifications for new bookings, cancellations, date changes, overbooking alerts, and sync errors. Configurable per tenant with customizable intervals.
Pricing Analysis
Historical pricing analysis with daily ADR (Average Daily Rate), seasonality detection, occupancy and revenue forecasting, and exportable pricing reports.
Enterprise-Grade Security
Built with security and data isolation at its core. Your data and your guests' data are always protected.